Guidance for Event Recovery

The purpose of these guidelines, set out by the Association of Event Organisers (AEO), Association of Event Venues (AEV), Events Supplier and Services Association (ESSA) and its stakeholders, is to provide a framework of support and assessments to ensure a safe return to live events.  All work has been approved by UK government.

Refer to Gov.UK Section 2.2.3

The guidance sets out to achieve common standards of health, safety and operational planning, management and on-site conduct for the events industry.  While we work to common standards it is also important to note that risk assessments will be unique to the size, scale and type of event and the “All Secure Standard” should be used as open source guidance to translate to the relevant areas of your business, understanding that not all measures may be possible, or apply.

More background here

Now recognised as the industry’s best practice document, this open source guidance will be continually reviewed by working industry professionals who represent the best advice currently available, and who themselves have to work within the guidelines in their own professional capacities. 

 

All Secure Document - Risk Assessment FrameworkALL SECURE FOR COVID

While many will be eager to get back to live events when the government allows, the health and safety of industry professionals, their customers and visitors alike, remains our number one priority.  The All Secure Standard has been set up to provide a best-practice guide to industry professionals responsible for organising and delivering organised industry events, trade shows and exhibitions of all sizes, in all locations.

All Secure Standard

 

Key Measures

The key measures sets out a pick and mix list of measures to consider when planning events and can be used in conjunction with the risk assessments. The measures are scalable and look at everything from small scale events with minimum requirements to those which are more complex.

Key Measures

*This was kindly produced by the AEO UIK ops group for event organisers

 

Risk Assessment RISK ASSESSMENT FOR COVID

The Event Risk Assessment is based on identifying the contact points where, when and how transmission at the event is most likely to occur and assigning the controls best able to reduce the risk of transmission.  In order to assist event organisers in the completion of this essential assessment there are 2 template examples below shared by the industry. These are a starting point but it will be up to individual organisers to tailor their risk assessment to their individual event and the prevailing risk level.

Basic Risk Assessment
An easy to follow layout which covers the fundamental considerations and can cover multiple risk scenarios
– suitable for smaller events with fewer special considerations
Template 1 - Basic Risk Assessment

*Kindly shared by ICHF

Comprehensive Risk Assessment
A comprehensive assessment covering potential hazards for all groups throughout the various event phases
- suitable for larger, more complex events.
Template 2 - Comprehensive

*Kindly shared by Hyve Group

RISK ASSESSMENT FOR SAMPLING AT FOOD SHOWS
Additional risk assessment created to support organisers who run food shows or shows where sampling is frequently used.
Template 3 - Food Shows

*Kindly created by the AEO Operations Food Sub Group

All Secure Expo Pilot Event 

The All Secure Expo took place at the Business Design Centre in September 2020 as a pilot event, demonstrating to government and the industry how the All Secure Guidance could be brought to life.

View Video

We have also provided the risk assessments that were created specifically for the pilot, highlighting some of the measures that the organisers decided to put in place. We should stress that all events will have their own risk assessments tailored to the needs of that specific show, these are examples only to offer some guidance on what took place. Lastly, there is a support deck to demonstrate how the measures could be brought to life, providing further education on what took place. 

 

AEV eGuide Covid-19 Appendix

This dynamic guidance has been produced to expand upon the All Secure Standards document that has been published within the Visitor Economy Tourism Guidance and is specifically for events taking place in exhibition and conference centres. The guidance is aimed to assist venues, organisers and contractors to plan and prepare for events in the near future in response to COVID-19 and should be read in conjunction with the All Secure Standard document.  This outlines what measures exhibition organisers, venues and the supply chain are taking to ensure the health and safety of all its visitors, exhibitors, and event personnel in response to COVID-19. The objective of this document is to provide considerations and guidance as an input into your risk assessment. Our thanks go to members of the Cross-Association Event Recovery Group, AEV Event Re-Open Ops Group and AEV working groups.

Download the appendix here

 

Contact Us
ESSA
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Berkhamsted
Herts HP4 2DJ

Tel: 01442 285812
info@essa.uk.com

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