eGUIDE logo

The e-Guide is a landmark online resource providing invaluable guidance for anyone working in venues in the UK.

This landmark online resource is for all AEO / AEV / ESSA member stakeholders. It's objective - to provide guidance for achieving required standards whilst working onsite at AEV member venues. This initiative is all about making industry life easier by finding and communicating ‘common ground’ regarding the application of regulations at UK event venues, specifically regarding exhibition business activity and is essential reading for venues, organisers, exhibitors and supplier companies.

The eGuide provides clear and straightforward guidance for achieving common standards of health, safety and operational planning, management and on-site conduct across UK event venues.  In addition the e-Guide provides guidance on areas such as risk assessment, build up, break-down and electrical testing.

Despite the focus on exhibitions, the featured guidance will have some relevancy to other types of event activity (such as conferences and other similar events) and therefore  invaluable for anyone working in venues in the UK

Recognised as the industry’s best practice document, the eGuide is continually reviewed by working industry professionals who represent the best advice currently available, and who themselves have to work within the guidelines in their own professional capacities.

Other Formats

There are other formats of the eGuide available, including specific sections and versions with the latest updates highlighed.


Project Background

Years in the making, the objective of this joint AEV and ESSA initiative is to continually identify and convey the commonality (and, in unavoidable circumstances, the differences) regarding working at UK venues, in order to create a more transparent and less fragmented national working environment for key stakeholders (organisers, venues and supplier companies) of our innovative, fast-paced industry.

These guidelines have been produced (and continue to be reviewed) by working industry professionals who represent the best advice currently available, and who will themselves have to work within the guidelines in their own professional capacities. In the hands of competent organisers, suppliers, and clients/exhibitors, these guidelines should become an invaluable tool, which will simplify safety planning, safety management and other operational issues on the floor.

In the long term we hope that these guidelines will develop into the founding basis for a universally understood set of principles for managing health & safety, and other operational issues within the AEO, AEV and ESSA membership. Our key driver is for less effort to be spent simply trying to interpret the rules, so more effort can be directed to delivering the best possible service to our customers, the event clients/exhibitors and visitors.

Members of the eGuide Working Group

The following people have contributed to making this guidance possible:

Jonathan Smith
Farnborough International

Chloe Batchelor
ACC Liverpool

Craig Buchanan

Tony Miller
Alexandra Palace

Bradley Cordes
Business Design Centre

Georgina Forester
Business Design Centre

Brian Cole
ExCeL London

Matt Constance
ExCeL London

Geoff Conaghan
ExCeL London

Ian Tynan
ExCeL London

Martin McInulty
Harrogate International Centre

Ross Simpson
Harrogate International Centre

Ben Harding
Manchester Central

Sarah Bickerton
Manchester Central

Kirsty Anderson
NAEC Stoneleigh

Neil Johnson
NAEC Stoneleigh

Paul Brough
Olympia London

Sian Richards
Olympia London

Caroline Lissaman
Ricoh Arena

Angela Perkins
Ricoh Arena

Alan Cuggy

Diane Austin
Telford International Centre

Linda Ritchie
The NEC Group

Gillian Kelly
The O2

Richard Moorhouse
Yorkshire Event Centre

If you would like to be involved in this project or if you have any questions please email

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