Purpose
The Purpose of all working groups that ESSA members have access to can be found here.
CompostionSecretariat members:
Paper copies: Paper copy only members are able to contribute to the Working Group in the forms of project and survey input as well as any output the group wish to create. They will receive all notes and supporting documents from each meeting, however will not actively participate in or attend any meetings. Active members: Members are encouraged to attend meetings which will be a mix of live and virtual. Members must aim to attend 2 consecutive meetings. |
Chair & Vice ChairThe chair and vice positions of Working Group is typically arranged in the first instance by the secretariat that will look for a willing and appropriately experienced member of the community represented by the group. Both positions will usually run for 2 years depending on the individual's commitments and the group's needs. Roles will swap after the 2-year period. When both are due for review, candidates can put themselves forward from the group for election. Representatives of the secretariat will chair meetings as an absolute last resort due to the importance that the group “owns” its own strategy and direction.
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When, Where, DurationFrequency: Bi-monthly or Quarterly - dependent upon group need. Where: Zoom/Teams or face to face at venues/offices. At times coinciding with relevant events/exhibitions. Duration: 4/5 hrs – when face to face. Up to 1.5hrs when meetings via Zoom/Teams. Annual calendar of meetings can be viewed via Association website. |
Sub CommitteesSub Committees may be convened to take forward a specific project or task with outcomes or recommendations presented to the Working Group for discussion and approval. |
Administrative ArrangementsMeeting scheduling to be managed by ESSA Membership Executive All agenda, paper collection and consolidation to be managed by ESSA. Members are encouraged to suggest agenda items and guest speakers. Any items required for input into the agenda to be notified to ESSA Projects & Event Manager. Notes with actions to be circulated post meeting by ESSA Membership Executive within 14 working days. |
Out of Meeting EngagementSecretariat can circulate questions (confidentially or otherwise), collate responses and circulate to the group All communications to the group from the secretariat will be bcc’d. |
ConductAll members are encouraged to have their cameras on during virtual meetings (indicating name and venue). All members are also expected to respond to meeting invites. Respect every individual within the group. Allow everyone to voice their opinion or ideas, without interrupting or talking over each other. Be honest but considerate. Cooperate with other group members. Be open to opposing ideas. Take a democratic approach to disagreements. This collaboration will cultivate a constructive relationship with group members working towards a shared goal. |
Use of your data
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